Data handling policy pdf

Data handling and storage policy page 5 of 12 there is a requirement to protect the confidentiality, integrity and availability of this type of information to avoid disruption to service delivery, commercial or financial impact. Cloud computing policy and guidelines trinity college dublin. Data handling procedures related to the data security and stewardship policy it10. Define the roles and responsibilities for different data creation and usage types, cases andor situations, and to establish clear lines of accountability. Not sensitive internal policies or procedures, org charts, first name, last name, email address. Data at wcu is categorized in one of the five data sensitivity levels.

North carolina department of information technology data classification and handling policy. Data classification, in the context of information security, is the classification of data based on its impact. The guidelines outline the minimum level of protection necessary when performing certain activities, based on the classification of the information being handled. Data classification and handling university of louisville data is a critical university resource and asset.

Data security and stewardship policy the requirement to follow these procedures is specified in university policy 97, data security and stewardship. Our top priority is to ensure universally applicable, worldwide standards for handling personal data. Data handling procedures related to the data security and stewardship policy. Classification is necessary to understand which security practices should be used to protect different types of information. Our list includes policy templates for acceptable use policy, data breach response policy, password protection policy and more. Develop best practices for effective data management and protection. The purpose of this policy is to define a framework for classifying and handling institutional data based on its level of sensitivity, value and criticality to the university. Download the data from the insurers directly to the money advice hosted servers 2. These data handling protocols shall be based on the sensitive data type classifications established herein and shall promote data handling best practices and compliance with all applicable laws, regulations, policies, and contractual or licensing requirements.

Ictsigdcp001 information data processed into a form that has meaning and value to the recipient to support an action or decision. These procedures specify how each level of data is to be transported and stored within three security zones. Outline of the download process the process of making the data available to the brokers involves 3 steps 1. This policy describes how this personal data must be collected, handled and stored to meet the companys data protection standards and to comply with the law.

This document defines the data protection policy at the royal society of biology and offers guidance on. Data classification and handling standard ua security. Policy the organizations data classification system has been designed to support the need to know so that information will be protected from unauthorized disclosure, use, modification, and deletion. Facility managers are responsible for retaining the following records f rom the facility they manage for a period of 6 months. Protection regulation gdpr, reduce the time spend handling.

Statewide data classification and handling policy nc. Sans has developed a set of information security policy templates. This policy states the guiding principles for information stewardship and a framework for classifying and handling confidential information and. Data can be analyzed using a number of ways like tally marks, pie graphs, bar charts, line graphs, line plots, histogram, frequency tables, measures of central tendency and many more. School personal data handling policy template addysg. Payment cardholder data handling procedures required to.

Data handling policy page 1 of 4 public purpose the purpose of this policy is to outline the appropriate mechanisms for safeguarding university data as it travels through the lifecycle of being created, received, transmitted. Learn about ferpa, and what it means for handling student information. For us, protecting the personal rights and privacy of each. Data classification and handling procedures guide policy. Information is a valuable university asset and is critical to the mission of teaching, research, and service to kansans. Introduction learning providers and their employees should do everything within their power to ensure the safety and security of any material of a personal or sensitive nature it is the responsibility of all members of intqualpro community to take care when handling, using or. With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights. Home data handling data handling in this data handling section, let us all learn to gather, record and efficiently manage data.

How organizations handle it throughout the data supply chainfrom collection, aggregation, sharing and analysis, to monetization, storage and disposalcan have a decisive impact on their reputation and effectiveness. Payment cardholder data handling procedures required to accept any credit card payments introduction. These data handling protocols are based on the universitys four data classifications. Employee newsletters internal phone directories interoffice memoranda. Information handling policy 3 p a g e information security policy. The following roles and responsibilities are established for carrying out this policy. These are free to use and fully customizable to your companys it security practices. In the digital era, data is the fundamental currency. Our company data protection policy refers to our commitment to treat information of employees, customers, stakeholders and other interested parties with the utmost care and confidentiality. See internetbased credit card processing policy and the payment card industry data security standard for more information on handling this type of confidential information. This document defines the data handling and storage dhs policy for the. The word doc format offers the ability for organizations to customize the policy. The goal of the data protection policy is to depict the legal data. Data owner the state cio is the data owner for all state data except data owned by federal agencies.

Data classification and handling policy page 1 of 6 data classification and handling policy approved by. Data handling in science and technology book series. Process the data files using the extract routines 3. This policy sets out how we seek to protect personal data and ensure that all. Where a cloud service is proposed to host data or college information, appropriate written sign off must be received from the data or information owner controller and from the head of school or administrative unit or their. Ico guidance can be found at the following link including a pdf version.

Sample data management policy structure culturehive. For pointofsale terminals, ensure that any printed reports show no more than the last four digits of the account number. How to build an effective data classification policy for. Classification matrix for the handling and security requirements for. Its the most important part of a computer for our customers and its the most important part to us. White fuse has created this data protection policy template as a foundation for smaller organizations to create a working data protection policy in accordance with the eu general data protection regulation. Information handling policy isps7 april 2019 disposal of information sensitive paper documents must be disposed of by shredding using the confidential waste disposal service1. Access is generally limited to those whose job requires them to. All program staff contributes to the proper handling, storage and retention of all materials, reports, data, and findings associated with programwide issues. Spoken word post, fax, or email internet or intranet. It often contains information about the university, as well as personal information about faculty, staff, students, patients and other affiliated parties. Exceptions to this policy shall only be allowed if previously approved by the ku information technology security office and this approval is documented and verified by the chief information officer. The requirement to follow these procedures is specified in university policy 97, data security and stewardship. This policy is to establish the minimum requirements for handling data and maintaining a clean desk where sensitivecritical information.

Name, address, email address, telephone number, unique identifier. The procedures that follow will allow the university to be in compliance with the payment card industry pci data security standard. A data breach is any potential unintended loss of control over or loss of personal information within the schools environment. Data information received from clients in any form for. Data handling introduction pas ltd have a data handling policy because the data is the most important part of a computer system. The data handling guidelines are applicable to but not limited to. Legitimate interest it is the data handlers legitimate interest to register the data of the contact persons. North carolina department of information technology data. Legitimate interest it is the legitimate interest of the data handler to record the data of contact persons and maintaining contact before a contract is made. Data handling procedures related to the data security and. Determining how to protect and handle information depends on a consideration of the informations type, importance, and usage. Information and data can be transferred and exchanged in a variety of ways, both direct and indirect. Configure your devices to protect your information. Our company data protection policy refers to our commitment to treat information of employees, customers, stakeholders and other interested parties with the utmost care and confidentiality with this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.

Data handling guide information technology the university of. The first step in securing your data is to understand its classification. Data classification and handling policy policy library. Data classification and handling procedures guide exclusions or special circumstances. Electronic data must be securely deleted when disposing of removable media or computing equipment. Information is often used interchangeably with data in common usage. Compliance with this policy will help the university meet the requirements of the general data. Preventing a data breach is the responsibility of all the school staff and its workforce. Responsible data handling policy briefenfinal20190524. The unauthorized or unacceptable use of university data, including the failure to comply with these standards, constitutes a violation of university policy and may subject the user to revocation of the privilege to use university data or information technology or disciplinary action, up to and including termination of employment.